Contract renewal email templates you can copy.

Subject: Our agreement after [end date]

Hi [First name],

I have really enjoyed working on [project or area] with you. Our current agreement runs until [end date], so I wanted to check in early on what happens after that.

I would love to keep going if that works on your side. Happy to continue on the same terms, or to talk through anything that might change.

No rush at all - I just wanted to raise it while there is time to plan.

[Your name]

Subject: Renewing our agreement from [renewal date]

Hi [First name],

Your current agreement with us runs until [end date]. I am writing now so we have plenty of time to talk through the renewal before things get tight.

In short: I would like to continue working together and lock in the next [period]. Happy to keep the same terms or to discuss any changes if your needs have shifted.

Do you have 20 minutes this week or next to talk it through?

[Your name]

Subject: Renewal from [renewal date], and one change to the rate

Hi [First name],

Your agreement with us runs until [end date], and I would like to continue working together for another [period].

One change to flag up front: from [date] the rate for this work moves to [new rate]. This is the first adjustment since [original date], and it reflects [reason - scope, demand, rising costs]. The work and the level of service stay exactly the same.

I would rather raise this early and clearly than surprise you on an invoice. Happy to jump on a call to walk through it.

[Your name]

Subject: Re: Renewing our agreement from [renewal date]

Hi [First name],

Just following up on my email from a couple of weeks ago about renewing our agreement, which ends on [end date].

I want to make sure we have time to sort this properly rather than leaving it to the last minute. If you are happy to continue, I can prepare the renewal paperwork today. If anything needs to change, let us talk.

Either way, it would help to know where we stand.

[Your name]

Subject: Are we extending after [end date]?

Hi [First name],

My agreement with you ends on [end date], which is about [X] weeks away. I wanted to ask directly whether you are planning to extend it.

I am keen to continue and can carry on exactly as we are now. If the plan is changing, that is completely fine - it just helps me to know where things stand so I can plan accordingly.

Could you let me know either way in the next week or so?

[Your name]

Subject: Thank you - and what comes after [end date]

Hi [First name],

Thanks for the kind words on [piece of work]. It means a lot, and it is exactly the kind of work I would like to keep doing with you.

With that in mind, my current agreement wraps up on [end date]. Would you be open to extending it? I would happily continue on the same basis.

[Your name]

Subject: Confirming our renewal from [start date]

Hi [First name],

Great speaking earlier. As discussed, I will prepare the renewal agreement for the period [start date] to [end date] at [rate and terms]. I will send it over by [date] for your review.

If anything needs to change before I put it together, just let me know.

Looking forward to continuing.

[Your name]

Subject: Our agreement ends on [end date]

Hi [First name],

Quick one: our current agreement ends on [end date], which is [X] days away. After that there is no contract in place, which I would rather avoid for both of us.

If you are happy to continue, reply yes and I will have the renewal over to you today. If you would like to change anything or step back, that is completely fine - just let me know so we can wrap up cleanly.

[Your name]

Subject: Notice of non-renewal: [contract name]

Hi [First name],

Under [clause number] of our agreement dated [contract date], I am giving notice that I will not renew it when the current term ends on [end date].

I will complete everything due before then and hand over [files, access, work in progress] by [date]. Thank you for the work together - I would be glad to help again in the future.

Please confirm you have received this notice.

[Your name]

Subject: Cancellation before renewal: [account or contract number]

Hello,

I am writing to cancel [service] for [company name], account or contract number [number], with effect from the end of the current term on [end date].

This notice is given on [today's date], within the [X]-day notice period in [clause or terms reference], so the contract should not renew.

Please confirm the cancellation in writing and that no further charges will be made after [end date].

Thank you,
[Your name]
[Company name]